Council Job Descriptions:

The grand knight is responsible for the overall welfare of the council. Elected annually by the council membership, the grand knight must provide thoughtful and inspired leadership to the 15 council officers and Service Program chairmen and members of the council.  More specifically, his duties include: presiding over council meetings, details of which are outlined in the flyer, “Method of Conducting a Council Meeting” (Item #1937-nc); acting as an ex officio member of all committees; appointing the membership and program directors and working with them on the selection of Service Program activities chairmen and membership recruitment and retention chairmen; convening officers for a monthly meeting; appointing special committees not mandated by the laws of the council; overseeing the proper exemplification of the First degree; and, finally, making sure that all reports and reporting forms required by state or Supreme Council are submitted on time.  Another important area of the grand knight’s duties is overseeing the important work of the council’s Admission Committee. The grand knight, immediately after entering upon his term of office, must appoint an Admissions Committee composed of seven members. The grand knight monitors their work and makes sure their results are in line with the laws governing the actions of the committee.  The grand knight also interacts with the financial secretary and the treasurer to insure the council is meeting its
financial obligations to the Supreme Council and State Council and others. For instance, the grand knight countersigns all orders drawn and signed by the treasurer. He also reads the vouchers from the financial secretary of monies paid to the treasurer and from the treasurer of monies deposited in the bank. In essence, the grand knight checks on the performance of the financial secretary and treasurer, working with them to help the council meet its financial obligation.  Finally, the grand knight is responsible for recommending a chaplain and appointing a lecturer.
The deputy grand knight is the second in command in the local council. He is also elected annually, assists the grand knight in the operation of council affairs and is responsible for any duties assigned to him by the grand knight. In the absence of the grand knight, he presides at council meetings and functions as the grand knight would at the meeting.
The chancellor is elected annually to serve the council in a variety of ways. Primarily, he assists the grand knight and deputy grand knight in the execution of their duties and takes charge of the council during the incapacity or extended absence of both.  With the cooperation and support of the grand knight, the chancellor has the important duty of strengthening the members’ interest in council activities. To that end, he should have in his possession copies of the “Membership Interest Survey” (Item #1842) that prospects completed at the time of their Admission Committee Interview. 
Both of these positions are elected annually. The inside guard attends the inner door of the council chamber, checking on paid up (current) membership cards before allowing entrance to the council chamber. The outside guards tend the outer door of the council home, admitting all visitors to the inner door.
The advocate is the legal representative of the council and should serve as the council’s attorney in case of trial and investigation of any matter of interest to the council. The advocate need not be a member of the legal profession. However, he should be familiar with all laws of the Order as stated in the “Charter, Constitution and Laws” and with the council by-laws. When a by-law is to be revised, the advocate serves as chairman of the revision committee.
The F.S. is not elected by the membership but is appointed by the Supreme Knight. His work has a direct effect on council members, his fellow officers, the state council and the Supreme Council.  Basically, the financial secretary’s duties revolve around two key areas of council activities: financial records and membership records. The F.S. collects and receives all monies that come into council from any source. He then turns the money over to the treasurer for deposit in the council accounts.
One main function of the F.S. is to collect money, in the form of dues, from members. He sends out billing notices before the start of the billing period and initiates retention measures to prevent members from being suspended for non-payment of dues.
The compilation of membership records is another of the F.S.’s important roles. He must ensure that new members sign the constitutional role of membership at the time of their First Degree. The financial secretary also applies to the Supreme Council for honourary and honourary life membership cards for qualified members.
Besides these two major responsibilities, the F.S. has several others. They include: handling supply orders for members with the Supreme Council Supply Department; filing the A Report of Officers@ (Form #185) with the Supreme Council; and reporting all membership/insurance transactions to the Supreme Council in a timely and correct manner.
Because the duties and responsibilities of the financial secretary are so varied and complex, a financial secretary=s handbook (item #1410) and an audiovisual production, A @The Financial Secretary@ - Our Answer Man@, are available at no charge from the Supreme Council Service Department, have been created to help him and council members understand his task more completely.
The lecturer is appointed by the grand knight to provide suitable educational and entertaining programs for the council. He is responsible for presenting the A Good of the Order@ section at council meetings. The lecturer must be knowledgeable of all aspects of council programming in order to provide members with informative and entertaining programs.
The recorder functions in much the same way that a court reporter or a secretary does. Hi is responsible for keeping a true record of all doing of the council and for conducting all correspondence of the council. He should use the A Recorder’s Minute Book@ (Item#1403, available from Supreme Council Supply Department) to record the minutes of all council meetings.
The board of trustees consists of the Grand Knight and three members elected by the council. Trustees supervise all financial business of the council. They serve as auditors for the semi-annual audits and oversee the work of the financial secretary and treasurer. The grand knight is the chairman of the board.
Trustees are elected for terms of three years, two years and one year. At each regular election, only the position of three year trustee will be voted upon, and the current three and two year trustees move down to become two and one year trustees respectively.
The warden is another officer elected annually by the membership at large. The warden is responsible for supervising and maintaining all council property, except that which belongs to the financial secretary.
He sets up the council chambers for meetings and degrees and appoints and supervises guards for ceremonial exemplifications. The warden should also oversee the inside and outside guards and make sure they are fulfilling the duties assigned to them.